---
title: "Task views and task statuses"
url: "https://help.kiho.fi/en/article/new-article-07f4bd03-62ad-4ed5-baa8-20dca6259d55"
language: "en"
last_updated: "2026-11-11T11:34:12.337Z"
---

# Task views and task statuses

Kiho Tasks is used to plan, assign, and track work. Each task includes job details, a schedule, and the assigned users and assets.

With Tasks, you can:

-   Plan and resource work for users and assets.
-   Send task details and schedules directly to assignees in the mobile app.
-   Track work progress using statuses.
-   Generate working hours from task execution.
-   **Take advantage of versatile invoicing:** different types of work can be mapped to the correct products based on factors such as labor, assets, or mileage driven.

**Permission:** The tasks, users, and assets displayed depend on the user's role and permissions..

## Task views

### Task list

Tasks can be viewed in the **task list**, **calendar**, and **map**. These views display the same tasks, but in formats that suit different workflows.

You can filter tasks by criteria such as:

-   Task details
-   Estimated start and end time
-   Status
-   Vehicle or user
-   Tag
-   Product
-   Customer or supplier

Select your desired filters and click **Search**. Open an individual task by clicking the task name.

### Calendar

The calendar displays scheduled tasks either by user or by asset. In the calendar, you can create new tasks and reschedule existing ones.

-   Open the **Calendar** tab.
-   Filter visible resources by team if necessary.
-   Choose to view all resources or vehicles.
-   Move forward or backward on the timeline using the arrow buttons.
-   The color of the task indicates the assignee's status and whether the task has been invoiced.

  
💡When a new order arrives, you can easily check the calendar to see if suitable assets are available for the task.

### Map

The map view allows you to see location-linked tasks on a map. It is especially useful when planning or tracking tasks by location.

## Task statuses

Each task has an overall status. In addition, each assignee and asset added to the task has its own status. **The overall task status follows assignee statuses**, and statuses update in sync so they do not conflict with each other.

### Statuses and visibility in the mobile app

| **Status** | **What the status means** | **Visible in mobile?** |
| --- | --- | --- |
| **Pending** | The task is waiting to be planned or assigned for execution. | No |
| **Assigned** | The task has been assigned to an assignee or asset. | Yes, once the task's visibility time has started. |
| **Accepted** | The assignee has accepted the task, but has not yet started work. | Yes |
| **Started** | The task is in progress. | Yes |
| **On break** | Work has been temporarily paused and will resume later. | Yes |
| **Rejected** | The task will not be performed by this assignee or asset. | No |
| **Completed** | The task, or the assignee’s portion of the task, has been completed. | Visible for a period defined in company settings. |

In the mobile app, tasks typically progress through these statuses: **Assigned → Accepted → Started → On break** or **Completed**. A task on break can be restarted. Assignees can also reject tasks.

### **Updating task and assignee statuses**

-   When an assignee's status changes, the overall task status updates to reflect the assignees' progress.
-   When a task is manually marked as **Completed**, assignee statuses are updated accordingly: assignees who recorded performance entries are marked as **Completed**, while others are marked as **Rejected**.

  
💡Task and assignee statuses can be updated automatically based on the company settings. This keeps task lists current and reduces the need for manual updates.

The following settings affect status behavior:

-   **If no active assignees are found, mark task as completed** – automatically closes the task.
-   **Do not show tasks with an expired schedule** – marks expired task entries as completed or rejected.
-   **How many assignees can accept the task** – limits the number of assignees for the task.
-   **Visibility of completed tasks to users** – controls how long completed tasks remain visible in the mobile app.