---
title: "Maintenance and inspection notifications"
url: "https://help.kiho.fi/en/article/new-article-9cf25354-3823-4662-8090-b4ab653b1458"
language: "en"
last_updated: "2026-11-04T06:29:06.050Z"
---

# Maintenance and inspection notifications

## Maintenance programs

Notifications are sent in two stages. The first notification is generated when 10% of the selected time interval, mileage interval, or operating time interval remains. For example, for a 10,000-kilometer maintenance interval, a notification is sent when 1,000 kilometers remain until maintenance. The second notification is generated when the scheduled maintenance interval has been exceeded. The alert indicators in the asset list follow the same logic: an orange triangle indicates reaching the 10% threshold, and a red exclamation mark indicates that the limit has been exceeded.

Maintenance notifications are calculated from the most recent maintenance entry for that specific maintenance program, meaning no alerts are generated if the previous maintenance entry for the program has not been recorded. This is indicated in the asset list by a green exclamation mark, showing that no maintenance entry has been recorded for the maintenance program yet. The accumulated mileage and operating hours for a vehicle are calculated based on recorded trips and maintenance entries, meaning that information in maintenance entries is always considered the most up to date. Mileage and operating hours accumulated after the date of the latest maintenance entry are always added to the figures recorded in that entry.

## Open maintenance

Notifications are sent for open maintenance when the time, mileage, or operating time interval is exceeded.

## Inspections

Inspection notifications are sent to asset-specific maintenance notification recipients by email and/or text message up to three times. The first notification is sent four months before the scheduled inspection date set for the asset. Recipients receive the second notification one month before the inspection date, and the final notification is sent once the inspection date has passed.

## Recipients (maintenance and inspection notifications)

Notification recipients are asset-specific. Recipients for a specific asset can be selected on the *Maintenance* tab of the asset editing page. Notifications can be set to be sent via text message and email.