---
title: "Task permissions and visibility"
url: "https://help.kiho.fi/en/article/task-permissions-and-visibility"
language: "en"
last_updated: "2026-11-11T11:23:04.302Z"
---

# Task permissions and visibility

Task permissions define what a user can do in the Tasks section. Permissions are defined for roles, and users receive their permissions in accordance with the role assigned to them.

In addition to permissions, visibility settings affect the browser version: teams, team supervisor status, and user and asset visibility settings. These are configured per user, not per role, and they determine who a user can create tasks for.

  
💡Permissions define allowed actions. Teams, supervisory structure, and visibility settings restrict who tasks can be created for.

## Creating and planning tasks in the browser version

Grant **Tasks – View, Add, Edit, Delete** when the user needs to create, schedule, and maintain tasks in the browser version.

Also grant **Tasks – View** all when the user needs to see tasks assigned to other assignees on the task list and calendar. Without this permission, the user only sees their own tasks (tasks assigned to them and tasks created by them). This permission only affects viewing tasks, not who tasks can be created for.

A permission allows handling tasks, but it does not mean that the user can assign tasks to all company users. The assignees selectable for a task are determined by the user's visibility settings

-   A team supervisor can create tasks for users in their team
-   A user can only select assignees who are visible to them
-   User and asset visibility settings can be used to restrict which users and assets can be selected for a task
-   In addition to visibility settings, an asset can only be selected for a task if a tracker is linked to it

This allows supervisors' responsibilities to be divided by team without every supervisor being able to plan tasks for the company's entire workforce.

## Using tasks in the mobile app

IIn the mobile app, users see tasks assigned to them or to the assets in their use. A task becomes visible at the time specified in **Show to assignee**, and visibility is also affected by the task status and task settings.

Select permissions based on what the user needs to be able to do in the mobile app:

-   **Tasks, Mobile app – Task execution:** The user can complete tasks assigned to them.
-   **Tasks, Mobile app – Add:** The user can create new tasks for themselves.
-   **Tasks, Mobile app – Add for all users:** The user can create tasks for other assignees as well.

💡To simply complete tasks, the user only needs task execution permission.

## Viewing task reports

-   **Tasks, Reporting – Summary report** grants access to the task summary report.
-   **Tasks, Reporting – Product report** grants access to the product report in the Tasks section.

Reporting permissions are suitable for users who track task completion, entries, or invoicing. They do not grant permission to edit tasks.

## Receiving and processing customer orders

Grant **Tasks, Customer orders – View and add** when the user needs to view and create customer orders. The user can only manage customers whose details they have access to